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Inland Revenue P45 - The Facts


Inland Revenue P45

Each week visitors to Tax Fix ask us questions about P45s. Our tax experts have compiled a number of the most frequently asked questions and answers:

What is a P45?
A P45 is a tax document which is given to you by your employer after you have stopped working or are made redundant.

What does a P45 show?
Your P45 will show the following information:

  • Your PAYE reference number
  • The tax code you were on
  • Your national insurance number
  • The date you finished working for your employer
  • Your income for the tax year
  • The amount you paid in tax in the tax year

Why is there more then one part to my P45?
A P45 has four parts; however you may only see 3 because your employer will retain and send the first part to the Inland Revenue. When you start a new job you should give Part 2 and Part 3 to your new employer. You should keep the remaining part (1A) for your own records.

What if I have lost my P45 or am not given one?
Your employer is required by law to give you a P45 and should do so automatically. If you have lost your P45 you can ask your former employer for a statement of earnings which is a sufficient replacement when claiming a tax refund. You can also download a form P46 to give to your new employer so you are not put on an emergency tax code on your new job.

How do I know if I am due a tax refund?
There should be a tax figure and an income figure on your P45 or statement of earnings. Input these amounts into our tax rebate calculator and it will calculate whether you are due a tax rebate.

What if I do not want to or am unable to get my statement of earnings?
We can help you apply for a tax rebate from the Inland Revenue even if you do not have all your P45s or P60s. We can obtain a maximum of two statement of earnings from previous employers.





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Joe - Tuesday, May 11th, 2010

I have been recently made redundant and have not got my p45. Can you tell me do I need to collect this from my previous employer?

stephen - Wednesday, May 12th, 2010

when i received my p45 i only got part 1A, should i have received more parts than this ?

TaxFix - Wednesday, May 12th, 2010

Hi Joe,

If you were made redundant you should have been given a P45 from your employer. You should ask your employer for this so that you can give your new employer the P45 or to make a tax refund claim.

TaxFix - Wednesday, May 12th, 2010

Hi Steven,

P45’s normally come in 3 parts. You should give your new employer parts 2 and 3 and keep part 1A.

Phil - Sunday, May 16th, 2010

I am 62 and have recently resigned from my job, I do not intend to get another job, do I send my P45 to the inland revenue

TaxFix - Sunday, May 16th, 2010

Hi Phil,

If you loose your job or retire part way through the tax year, you will also certainly be able to claim a tax refund.

Each year we get a tax free allowance (currently £6,475) and this is usually evenly distributed throughout our wages. If you stop working part way through the year you do not get this full allowance.

If you want to make a claim you can either do this yourself but submitting your claim to your local tax office, with a covering letter, P91, P45 and P85/P86 if applicable.

Alternatively we offer a tax refund service where we complete all the relevant forms for you. You can use our service by going to:

TaxFix - Sunday, May 16th, 2010

Hi Phil,

As you stopped working towards the end of the tax year your refund may be quite small.

You can write to your employer asking for a statement of earnings. They are required by law to provide this, and you can then use a tax calculator to see how much your refund would be:

http://www.taxfix.co.uk/calculator

Stacey - Thursday, May 20th, 2010

I left a full tine job in dec 09, I started anew part time job in Feb, I now have started another part time job. I gave my p45 to the first part time job. What do i give my second job in the way of a p45?

Janet - Thursday, May 20th, 2010

I have recently filled out and returned an R27, the tax office are now asking for a P45.

Are P45’s only issued to people who leave their jobs and not to those who have passed away

TaxFix - Friday, May 21st, 2010

Hi Stacey,

If you get a second job you should automatically be put on a BR tax code. As you should be getting your tax free personal allowance on your first job, this would be the correct code and you would not need to give your second employer a P45.

TaxFix - Friday, May 21st, 2010

Janet: An employer should provide a P45 to a deceased person as well as any final wage payments. You should contact the employer and ask for one if one has not already been sent.

Anonymous - Monday, May 24th, 2010

I left my job in october 2009 but still dont have my p45, who do i contact to get this.

TaxFix - Monday, May 24th, 2010

Anonymous: You should have been given a P45 when you finished working. What do you need the P45 for? If you require it for claiming a tax refund, you can write to your employer and ask for a ’statement of earnings’ on company headed paper, this will act as a replacement. If you need the P45 to give to a new employer, you can use a P46.

alison - Tuesday, May 25th, 2010

I leave my job on 3rd june but my employer will not give me my p45 until 30th june, but I want it when I leave can they do this ?

TaxFix - Wednesday, May 26th, 2010

Alison: Why do you need your P45? If it is to give to a new employer you could always use a P46.

Helen - Saturday, May 29th, 2010

I was made redundant as the company went into liquidation. I am not sure if I every recieved my P45, regardless, I can’t find it and I am applying for emplyment and support allowance. What can I do?
Thanks Helen

TaxFix - Sunday, May 30th, 2010

Helen: If you have lost or were not given a P45 and the company has gone into liquidation, it may be hard to get a replacement. You could use your wage slips from the time which may show the income and tax for the year.

Anonymous - Tuesday, June 8th, 2010

What information do employers get from the P45? Do they use it to read your employment history and past wages?

TaxFix - Wednesday, June 9th, 2010

Anonymous: They should use your P45 to determine what tax code to put you on. If you are worried that your employer may use past wage against you, you can always not give them your P45 and instead give it to your local tax office who will inform your new employer of the tax code to place you on.

Anonymous - Wednesday, June 9th, 2010

What if you do not want them to see a rotten place you worked in one time. Can employers see that on the p45 records?

Mark - Thursday, June 10th, 2010

I have recently left my job and started up as self employed working for myself.What do I need to do with my p45? ive regestered as self employed
with the tax office.

Anonymous - Thursday, June 10th, 2010

I had a job a few years ago, it was only for a short while but I do not want to put it on my cv. It was a rubbish job and I did not stay for long, not even in the area I want to work in.Would a future employer be able to see a record of it on my p45?

TaxFix - Thursday, June 10th, 2010

Anonymous: Then you do not have to give them your P45. You can give your P45 to your local tax office instead, who will then inform your employer of what tax code to put you on.

TaxFix - Thursday, June 10th, 2010

Mark: Keep your P45 safe, you may need it when completing your tax return.

TaxFix - Thursday, June 10th, 2010

Anonymous: Your employer would only be able to see the P45 if you gave it to them. You do not need to give them the P45, you can forward it to your local tax office and they can let your employer know what tax code to put you on.

Rachel - Thursday, June 10th, 2010

I finished work on the 29th of last month and then received my P45 on te 3rd of this month. My employer(M&S) stated that I owed them a small amount because my pay was in advance and I had missed a day last month. I do not remember ever being paid in advance but I accepted what they said. However, when I checked my P45 it showed my pay to date was for three months salary when I had only received two months salary this financial year on the 10th April and the 10th May. Do you think they have made a mistake?

TaxFix - Friday, June 11th, 2010

Rachel: It is hard for us to say if they have made a mistake without seeing any of the figures. I would check your P60 against your wage slips. You could also write to M&S and ask for a statement of earnings to reconcile your income. I hope this helps.

Anon - Monday, June 14th, 2010

I started a job with a business for 3 weeks, but it turned out they were cowboys and only wanted me to steal my contacts. After being told they could not afford me, I googled the MD’s name and it turns out he is a crook!! I was meant to be paid on the 21st of June, along with expenses. I received an email stating they can delay my pay for 30 days as they are a company? Is this correct? I handed all of my equipment in on the day I was made redundant.

samantha - Tuesday, June 15th, 2010

My last job still have not sent me a P45 after four months, having several phone calls with my former employee I still have not recived it. What can I do to make sure I get it.

Pzee - Friday, June 25th, 2010

I want to know how to get my refund on tax as a student. do i fill the tax return form (hard copies) or do an online self assessment.
Where do i submit such forms to (if hard copies)

TaxFix - Friday, June 25th, 2010

Pzee: If you are a student and want to claim back your tax, you can, but do not need to go to the trouble of completing a whole tax return. We offer a student tax refund service, if you would like help claiming your tax back.

Anonymous - Thursday, July 1st, 2010

My past emplyee is ignoring repeated requests for them to send me a P45 after leaving work 3 months ago. What should I do?

TaxFix - Thursday, July 1st, 2010

Anonymous: What do you need the P45 for? If it is to claim a tax refund, you can request that they send you a ’statement of earnings’ on company headed paper.

anonymous - Sunday, July 4th, 2010

I have just received my p45 however I am still working for that employer. Does this mean I can now leave the company?

James - Tuesday, July 6th, 2010

I have left a permanent job and am now working for an agency. I may also join a 2nd agency. Do I have to give either of them my P45?
Thank you

george - Tuesday, July 6th, 2010

Hi, I just started a new job, I know that I’ve to bring my p45 from my last employer, but what if my previous boss don’t want to give it to me? becouse of him I got BW tax cod and Im paing too much tax, what I can do with that.

TaxFix - Tuesday, July 6th, 2010

James: When you start a new job you should give your employer your P45 so they know what tax code to put you on. If you do not have a P45 you can use a P46 instead.

TaxFix - Tuesday, July 6th, 2010

George: At the end of the tax year you can reclaim any overpayment of tax that you may have paid. If your previous employer has not given you a P45, you can use a P46 instead.

Anonymous - Saturday, July 10th, 2010

Hiya my husband finished his job about 3 weeks ago and recieved his p45 yesterday after asking several times for it,however part 1 is missing and PAYE ref number missing,and in sections 7 total pay to date and total tax to date its blank,its as though they trying to say he was never there yet we have wage slips saying he was paying tax,NI ect,who can we contact? Do I need to speak to inland rev and report this? It was a taxi company he worked for if this helps! Thanks for any advice x

TaxFix - Saturday, July 10th, 2010

Anonymous: You can contact the company and ask them to correct any mistakes on the P45, they have an obligation under the data protection act to provide accurate data to your husband.

Anonymous - Monday, July 19th, 2010

i left my employer in march i am now due to fill in a short tax return but i was given no p45 when i left and i do not know what my paye no was i have tried to get this but have been unable to what can i do now do i need to fill in this short tax return as i was employed

TaxFix - Tuesday, July 20th, 2010

Anonymous: If you were not given a P45 you can write to your previous employer and ask for a statement of earnings which can be used as a replacement.

Kim - Wednesday, July 21st, 2010

I started working for a temp agency and handed my notice in saying my last day would be the 14th June 2010, with any holiday I had accrued to be taken afterwards (which they told me to do). I then went on holiday and started a new permanent, full time job on the 5th July 2010. I noticed I hadn’t received my holiday pay or my P45 so contacted the agency who informed me that I should get my pay that week (week commencing Monday 5th July 2010) and my P45 would follow. I have now received my P45 and have realised that they have put my leaving date as the 9th July 2010! Is this going to affect my tax? As it seems that i had two jobs in the same week, when in actual fact I didn’t, it was the agencies fault for not sorting it out a lot sooner. Many thanks.

TaxFix - Thursday, July 22nd, 2010

Kim: At the end of the tax year you will be given a P60, when you have this you can use this and your P45 to see if you have overpaid tax.

Anonymous - Friday, July 23rd, 2010

Hi,

Should a P45 state all the tax you’ve paid in an employment? so say you’ve been there 5 years, will the P45 state all the tax you’ve paid in those 5 years? and also your earnings in those 5 years?

Or is the P45 not for your entire employment but on a annual financial year basis? so only your last year will be stated on the form?

Many thanks.

J C L - Monday, July 26th, 2010

I left work at 18 after a serious accident (2002)
I am now starting to work again but have no P45 or P60 what do i do please

TaxFix - Tuesday, July 27th, 2010

J C L: You can use a P46 instead.

Anonymous - Tuesday, July 27th, 2010

I was looking at an example P45 and it reads…

Total pay to date:
Total tax to date:
Total Pay in this employment:
Total Tax in this employment:

My P45 only states the total tax & pay to date. Is this correct? Or should it state the total pay & tax in employment too?

katie - Tuesday, July 27th, 2010

My previous employer made me redundant 9th June.
I have not had my redundancy pay, and I have not had my P45, with many times of asking them for it. I have just started a new job and I need it, but they are saying I cant have my P45 until i have my redundancy pay. Is that true?
What can i do now to get the right tax code to my new work?

Joanne - Wednesday, July 28th, 2010

I left my job on the 18th of June, but started my new job on the 8th of juue. i havent recieved my p45 yet but have handed in a p46 to my new employer. my p45 is supposed to arrive next week, i had intended to give this to my new employer but im now leaving my new job.so should i still give them my p45 before i leave or send it to the tax office my self if i am due any money back?

Anonymous - Friday, July 30th, 2010

An employee left without holiday pay showing on the P45 issued. We have since paid the holiday pay and now have an updated P45 but the ex-employee has given the first P45 to DWP. I cannot trust her to pass on the up-dated P45. Where shall I send it to?

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