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Claiming Tax Back Without a P45 or P60

Each year thousands of people fail to claim tax rebates because they are not given a P45/P60 from their employer or they lose their tax documents. Many people just give up on the prospect of claiming a refund and as a result millions of pounds go unclaimed in tax refunds each year. Here our tax experts answer some common questions on how to claim a tax refund without a P45 /P60:

What is a P45?
P45 is given to you by your employer when you finish working for them. This document gives you a breakdown of the tax and income you have earned during the tax year. If you have another job lined up, you should give your P45 to your new employer. They can put you on the correct tax code and avoid you being put on an emergency tax code and potentially paying too much tax.

What is a P60?
At the end of each tax year (April 5th) you should be given a P60 from your employer. Your P60 shows how much you have earned in the tax year and how much you have paid in tax.

I left on bad terms with my employer and was not give me a P45. What should I do?
Your employer is required to provide a P45 when you leave their employment. Often if you leave a job unexpectedly your employer will forward your P45 to your last known mailing address.

I have tried asking for a replacement P45 but my employer will not give me one?
Your employer might not be able to give you a replacement P45, however they are required by law to provide a ‘statement of earnings’ for the last 6 years. A statement of earnings is sufficient replacement for a P45 or P60 and can be used to claim your tax refund from the Inland Revenue.

How do I get a statement of earnings?
Write a letter to the payroll department (we can provide a template, just Email Us). Ask for a statement of earnings for each of the last 6 tax years that you were working for the company in question. We recommend using recorded delivery, so that you have proof that they received the letter.

What if they refuse?
If they refuse, they are breaking the law. They can charge a small fee, and they can ask for proof of your identity but refusing is contravening the data protection act. If the payroll department refuses to give you the statement of earnings, ask to speak to their line manager or data protection act officer.

How do I know if I am due a tax refund?
There should be a tax figure and an income figure on your statement of earnings. This shows how much tax and how much income you have earned for the year. Input these numbers into our tax rebate calculator and it will tell you instantly if you are due a tax refund.

What if I am missing a P60?
A statement of earnings if a replacement for both a P45 and P60.

What if I do not want to or am unable to get my statement of earnings?
We can help you claim a tax refund from the Inland Revenue even if you do not have all of your P45 or P60s. We can obtain a maximum of two statement of earnings from previous employers.

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h - Friday, June 11th, 2010

I haven’t worked for 5 years and have moved home within that time and am therefore unable to find my latest p60 how do i get another?
I am on emergency tax and paid nearly £30 on nearly £135.

TaxFix - Friday, June 11th, 2010

h: If you have lost your P60 you can write to your previous employer and ask for a ‘statement of earnings’ on company headed paper. We can send you a template if you need to, just Email: template@taxfix.co.uk

Gabi - Friday, July 2nd, 2010

My previous employer doesn not give me my P60.Can I claim tax return?

TaxFix - Friday, July 2nd, 2010

Gabi: You can write to your employer and request a statement of earnings on company headed paper, this can be used instead of a P60.

Dave - Tuesday, July 6th, 2010

I have a P60 from the 2007-2008 year, and can get one from this last year (2009-2010), however I don’t have ones from any other years.
Are these required for me to claim tax back from the past 5 years employment?
Thanks

Anonymous - Wednesday, July 7th, 2010

My P60 was issued and the following month, money was deducted from the period covered in the P60, making the details on the P60 wrong. (they deducted it as an apparent overpayment). I have requested that they make the correction but have heard nothing and despite leaving 2 months ago, my P45 has not been registered with the Inland Revenue. How can I get this information please?

TaxFix - Wednesday, July 7th, 2010

Dave: If you were working on the last day of the tax year (5th April) you should have been given a P60 from your employer. If you were not working on that day you would not have been given a P60, you may have been given a P45 instead when you finished working. If you were working you need a P60/P45 to claim a tax refund. If you do not have a P60/P45 you can always write to your employer and request a ‘statement of earnings’ on company headed paper, which can be used as a replacement for a P60/P45. If you would like a template letter to send to your employer, we can send you one, just email: template@taxfix.co.uk

Anonymous - Sunday, July 18th, 2010

Could I have a template of P60?

TaxFix - Monday, July 19th, 2010

Anonymous: Sure, just Email template@taxfix.co.uk

Jane - Saturday, July 31st, 2010

I have my end of financial year pay slip detailing the gross pay, taxable pay, tax paid, NI paid and pension contributions. Is it the gross pay and tax paid that would be on the P60? Is it OK to enter those details on a tax return?

Anonymous - Wednesday, August 4th, 2010

my employer went into receivership and did not issue us with either p45 or p60′s how can i obtain one

Monika - Wednesday, August 4th, 2010

If I get that template letter from you and, statement of earnings , from my previous employer, what is the next step?

Zuza - Wednesday, August 4th, 2010

I dont have my P60 and P45 too, but I do have all of my payslips. Will it be helpful?

TaxFix - Wednesday, August 4th, 2010

Anonymous: It may be hard to receive one as they are no longer in business. Your local tax office may have records of your pay and income, but there is no guarantee.

TaxFix - Wednesday, August 4th, 2010

Monika: Once you have your statement of earnings you can claim your tax back here.

TaxFix - Wednesday, August 4th, 2010

Zuza: If you do not have your P45/P60 you need to ask your employer for a ‘statement of earnings’. This can be used as a replacement for a P45/P60. We can send you a template letter to send to your employer if you like, just Email us: template@taxfix.co.uk

Anonymous - Thursday, August 12th, 2010

how do i do a tax return for 08/09 without any paper work?

starkiez - Thursday, August 19th, 2010

That’s a damn good question.

Anonymous - Sunday, August 22nd, 2010

Hi, I have never claimed for a tax rebate before. I do not even no if i am owed any tax. I have had about 8 jobs in the last 6 years and do not have ant p45s or p90s to be able to claim any tax back. Some of the companies i have worked for have closed down now. Is there any way i can get all my p45s and p90s from one place?rather than trying each employer?Could HM R&C be able to get them?

TaxFix - Monday, August 23rd, 2010

Anonymous: Your employers issue the P45/P60 so if some have closed down it may be hard to obtain replacements.

mark - Thursday, August 26th, 2010

Hi my daughter needs proof for her grant app I havent worked in 10 years and claim low rate dla.
They want proof I have not earned tax year 2008/9 what do I do

TaxFix - Thursday, August 26th, 2010

mark: I would ask them what proof they need.

Jaime - Thursday, August 26th, 2010

Heya, I’m Jaime from Spain, I’ve been working for 4 months in Bournemouth but now I’m back in Spain. My problem is that according to my manager, they got some problems at paying me before i left UK, and they also didn’t give me the P45 document, even tho i insisted a lot about it. They told me to trust on them, that they would pay me and they would send me the P45 document through mail. But it’s been 3 weeks already since i left UK and they didn’t pay me nor send the P45 document. After several callings, they were trying to avoid me the whole time “oh sorry, it’s too busy atm” and bullshit like that. I’m really pissed since everytime they needed me when other waiters got sick, i agreed to work on my days off. Now i’m planning to go to Bournemouth, go to any police station and explain everything. Would it help? Since it’s against the law to don’t give me the P45 document, i guess it should.

Any hint? Thanks in advance.

TaxFix - Friday, August 27th, 2010

Jaime: If your employer did not give you a P45, you can write to them and request a statement of earnings which can be used as a replacement for a P45.

joe - Monday, August 30th, 2010

will my local tax office return my p45

joe - Monday, August 30th, 2010

will my local revenue office return my p45 as they required it to process a claim

zia - Tuesday, September 7th, 2010

my employer never gave pay slip but he was dedecting my tax and ni from my salary every month from past two and half year and was not given any annual holiday. Now they lost contrat and ultimately I left with no job since 2 month.
When I am asking to give my due vacation pay and P45 he was simply ignoring my calls and ultimately refused to give both.
Could you please advice me in this regards.
thanks and regards

mavie1322 - Tuesday, September 14th, 2010

I am a student and they asked me for my P45 from my previous job and I have lost it can I use my P60 instead to claim my tax?

Denise wednesday.August 15th 2010 - Wednesday, September 15th, 2010

I was given the sack from my previous job three mnths ago. Have not recieved my p45 or last pay slip.I contact inland revenue and they tell me they have no record of me working for the company. I have called the company they do not answer my calls. so how do i know if i can claim

Marie - Wednesday, September 15th, 2010

How can I get a P45 or P60 if the company no longer exists? I only worked from April-Aug in the tax year 2008-09 as I went travelling and the company has since been dissolved. Is there anything I can do?

TaxFix - Monday, September 20th, 2010

zia: If your employer did not give you a P45 you can ask for a statement of earnings on company headed paper which can be used as a replacement for a P45. Your employer is required by law to provide this. If you need a template letter to help you obtain your statement of earnings, just Email us on template@taxfix.co.uk

TaxFix - Monday, September 20th, 2010

mavie1322: You can use a P46 instead.

Anne - Thursday, September 23rd, 2010

I am Dutch and I am going to work a couple of months in the UK. Since the UK and Holland both belong to the European Union, I have the right to work in the UK. But now my employer needs a P45 for me. Can someone tell me how to get a P45 when you’re not a UK citizen? Thanks a lot!

TaxFix - Thursday, September 23rd, 2010

Anne: If you do not have a P45 you can use a P46 instead.

angela - Monday, September 27th, 2010

Hi, i have lost all my documentation, all of it, because of a move. I want to look into claiming for the last three years. what do i need to do?

TaxFix - Monday, September 27th, 2010

angela: If you have lost your P60s or P45s you can write to your previous employer and ask for a statement of earnings on company headed paper. This will act as a replacement. If you need help to write a letter to your employer, we have a template letter that we can send you, just Email: template@taxfix.co.uk

Gemma - Friday, October 15th, 2010

I worked for woolworths for a couple of months starting nov 2007 and ended in feb 2008, im owed tax but was never given a p45 and i didnt work for 2 years so it wasnt passed onto my employer, i only have one wage slip, how can i claim back my tax???

yolan - Tuesday, November 9th, 2010

how long dose it take to recive my p45 an 60 back.

scott paterson - Tuesday, November 9th, 2010

i finished working in march 2010…my company is now insolvent…how am i able to obtain a statement of earnings or retrieve previous p6os

TaxFix - Thursday, November 11th, 2010

scott paterson: It might be very hard if the company is not trading. You can ask your local tax office if they have any pay or tax details for that employment.

John - Monday, November 29th, 2010

I do not need reminding of the laws regarding employment and pay,
especially as the reminder you are trying to provide is not in fact
correct. I can assure you that we have no obligation to provide you with
a statement of earnings. By law we are required to provide you with
information regarding your earnings, and we have fulfilled this obligation
by means of a monthly payslip. Choices payslips contain all the legally
required information, and additional information provided by us to you
that is not mandatory.

In April of 2010 you were provided with a p60. In September of 2010 upon
leaving the company you were provided with a p45. These documents show
all the information of all pay and deductions from while you were employed
by Choices. With regards to reclaiming tax from the HMRC p60’s and p45’s
are accepted.

We are under no legal obligation to provide a statement of earnings, or
any duplicate pay information.

You can contact the tax office for duplicate information if you have lost
the originals.

*** As you can see my employers are refusing to give me a statement of earnings, what should I do next to get one?***

TaxFix - Monday, November 29th, 2010

John: Your employer is required to provide you with a copy of your statement of earnings under the data protection act. They can charge an administration fee, but they must provide this information if requested. You can make a complaint with the Information Commissions Office, if they are not meeting their obligation: http://www.ico.gov.uk/complaints/data_protection.aspx

Dennis - Thursday, December 2nd, 2010

Hi,

If I leave the UK permanently but I stay with the same employer (a non-UK company) and work for them in a new country, am I still eligible for a tax refund?

AJITH - Saturday, December 11th, 2010

hi this is to ask that ive been wrking since ths April at BP i dont have a tax office reference number my tax code is BR which is not crrct pls assist me to find how can i claim my tax back with out a delay?

Abdul Cader - Tuesday, January 18th, 2011

I’m planning to leave the country. I need to claim my national insurance tax. I do not have my P60 from the previous employer. I’m working in UK for lastyearas and planning to leave the country

Tomi - Friday, March 4th, 2011

hi,i dont have any p45 or p60 and my employer dont exist anymore,but i have just all payslips,how can i claim for tax return? Is it enough to claim tax return just with payslips and how to do that? My local tax office can not have any records of my tax and income so is it enough if ill just send them my payslips and filled in with all my details tax return form? Do i have to enclose a xerocopy of my id or other docs? Please answer for all questions,thanks.

Dr Matthew Buckingham - Monday, March 28th, 2011

Please could you email me a template for a statement of earnings.
Thank you.

jamie - Wednesday, April 6th, 2011

hi, i left England in November 2007 for Australia for a gap year, which turned into 2 years!, subsequently my previous employer has gone under(bankrupt). i am unable to contact anyone in regards to getting a P45 sent to me. iv no doubt in my mind that i had this sent to me before but cannot find it anywhere…. Also is it to late even to claim tax back from this period? Please help thanks

kevin - Friday, April 15th, 2011

iv asked job centre for total taxable for 2 tax years 08/09 and 09/10 and they say they have no record of my infomation,how can i get this information.thanks

David - Thursday, April 21st, 2011

Hi, I have bene made redundant and will be leaving my job at the end of next month.

I’m curious though, as when I receive my P45 will it show my student loan deductions on it?

Thanks
David

k - Monday, May 9th, 2011

Can I use a P45 instead of a P60?

Lynn - Tuesday, May 17th, 2011

I need a statement of earnings template letter please.
I was a director of a company which has since gone into receivership,I had P60′s up until 2008.
Since that time I didn’t work until 20011 but received a state pension
I now work but I think I can reclaim the tax I paid in 2010 but I need a P60.
What can I do for the 2008/2009 missing year

sarfraz - Saturday, May 28th, 2011

this month my total gross pay is 2300 pounds and i am on BR code.could you please tell me how much altoughter inculde NI no as well will cut out of 2300 pounds thanks

Shona - Wednesday, June 15th, 2011

I worked temporarily on behalf of an agency from Nov 2010 – 1st April 2011, I was told by the agencies payroll dept that a P60 would be sent to me, to date I have never received this, then I was told that I may not get one as I was not employed on 5th April 2011, who is correct please I am so confused as been told two different things, your help would be appreciated.

idress - Monday, July 11th, 2011

How i get my p45. Or. I wana know did my boss give my taxes each month. If he did how much.

cazgib - Saturday, July 30th, 2011

I got my p45 from my last job in June 2011 and I am due a tax refund. I started a summer job last week and I am worried that if I give them my p45 that I will lose the refund that I am due from my old job. Can this happen?

Niamh - Thursday, August 11th, 2011

Hi,

I have had a few different jobs in the last year and have been on emergency tax for all of them. I have a p45 but it has the wrong tax code on it so it says that I haven’t earned anything in the last year. How can I apply for my tax back?

vanessa - Monday, September 12th, 2011

hi i dont have a p45 from last employer,i just have the p60 from last till this last april,how can i do to get my tax refund?

Reny - Tuesday, September 13th, 2011

I have worked for 2 employers for the last year and I’ve got my latest P60 but I don’t have P45/P60 from the other employer.He left the country and sold the company.I have all the payslips except the last 3.Is there anything I can do to have my tax back?

Kate - Tuesday, September 20th, 2011

i have not worked since 2005, but am on child tax credit, I have lost my p60 and p45 ,I start a job this week and they have asked me for the p60 and p45 what shall I do .

katy - Saturday, September 24th, 2011

I have tried to download the template to request a statment of earnings but can’t. is there a template online?

john carvell - Tuesday, October 4th, 2011

I emigrated to Canada October 3 years ago, and have been trying to claim my tax back ever since.
I did not recieve a P45 from my employer, and since emigrating the company i was working for has ceased trading.
The tax office tell me there is no way i can claim back monies owing, if i do not have my P45 is this true?

jaison - Sunday, October 30th, 2011

how many days i want get my p45 after giving resiganation

Cara - Friday, November 4th, 2011

Hi, my first ever job during uni ended on bad terms… it was only a part-time job, and I only worked several shifts (final pay only totalled about £150). My new employer is now asking for a p45 form, however the people I worked for previously never mentioned this, nor did they provide me with the form (it was just a local cafe). As I can’t ask the business I worked for on a trial period for the form, I’m just wondering if my new employer can simply get a new one? Is there anything I need to do?

magda - Thursday, November 10th, 2011

hello

i left UK 2 months ago. i have asked my employer to send me P45 to my polish address, unfortunately they have sent this form to english address and i can not get it.
is it possible to claim my taxes refund (p80) with a statement of earnings?

Jenny - Tuesday, November 22nd, 2011

My previous employer has failed to provide me with my p45 and has said it will be sent to my home. I have received no word about where it is and no contact details in which to find out what is happening. I already have a new job and need it desperately.

Jim Robb - Saturday, December 31st, 2011

Tax office have written indicating i am due a rebate. However, instead of issuing a cheque they are proposing to amend my tax code for 2012/13.

am i not entitled to a payment if that is my preference ?

aleksandrs stabulnieks - Saturday, December 31st, 2011

Hi I wish ask about my first job in UK I work in Yorkshire earn about 230 pound per week can’t remember how many I pay tax,I start work in February and finished in last may month date,because became seek(back) and leave UK but all paysleps I forget in Yorkshire but p45 or p60 not receive same years just in October I start working in lincolnshire and still work hier and wish receive tax return but no paysleps no any p form how I can clime this tax if in this period I don’t have Nat.insurance number just now got.Thanks

Lilly  - Tuesday, January 3rd, 2012

I have just got a new job but i havent worked for a while and i need to provide my new employer with my tax code. I do not have any documents which state this ie P45 or P60. I’ve tried to contact you via telephone but to no avail. Please can you advise whether I would just need to provide my employer with a P46 or could you let me know what my tax code is?

Many thanks

Helen - Thursday, January 5th, 2012

I finished my previous job in Sept 11 due to relocation. Im due to start a new job at the end of Jan. Someone has suggested I might beable to claim some tax back. Is this the case. I have misplaced my p45 during the move.

emily - Sunday, January 15th, 2012

Can i Get tax back from my old job i left a year and half ago